Focus on Youth
News for OCES staff working with youth.
4-H is a community of young people across America learning leadership, citizenship and life skills.
Dear Educators and Volunteers,
In Stillwater fall is in the air, with Homecoming events and changing fall leaves. In northwest Oklahoma the first frost has come. For many counties that also means achievement banquets, PAC meetings and fall festivals.
This year has apparently been a good year for pumpkins. With the fall season consider promoting some of the lessons from Oklahoma Ag in Classroom that deal with everything from estimating weights and seed counts to composting the left over jack-o-lanterns. You could explore the Oklahoma Ag in the Classroom website and pick a lesson to feature in your news column or 4-H newsletter.
If you have not been to the Ag in the Classroom page lately I encourage you to check it out, especially the Ag Week contest information. If your 4-H youth have not been taking part in this contest it would a great opportunity for them. There are good prizes, and the winners and their families get to have a fun day at the State Capitol.
This issue is filled with opportunities and information. One area of special interest is the enrollment updates. Please share this information with others in your office that assist with enrollment and ACCESS 4-H.
Assistant Director, 4-H Youth Development
Oklahoma State University
Due to the recent flooding and considerable damage to some of the areas in Colorado, the 4-H Denver Western Roundup Conference has had to make some changes on the conference tours. We have updated our forms on the Oklahoma State 4-H Website to reflect these changes. Information can be found at http://oklahoma4h.okstate.edu/events/denver.htm
Please use the updated forms posted 10/08/13 when completing registration for your youth.
If you have questions, please call the State 4-H Office at 405-744-8891.
Do you know a 4-H'er who has a passion for government, history, political science, working with youth, public speaking or leadership? If so, encourage him or her to apply for the position of CWF Program Assistant (PA) at the National 4-H Youth Conference Center!
- The application deadline for CWF PA is January 15, 2014. Applicants must have:
- Experience in leadership roles, public speaking, and presenting
- Be flexible and work well under pressure and with others
- Be at least 18 years old
- Have at least a high school diploma or equivalent, with education beyond high school preferred
- Be a citizen of the US
- Be able to read, write and speak the English language
- Pass a satisfactory background check
- Successfully complete the tour guide exam and meet the medical and physical requirements of DCRA.
For more information, view the job description and application materials.
An application form for chaperoning the 2014 CWF, 2014 National 4-H Congress and 2015 Denver Western Roundup conference is attached. If you or a certified volunteer from your county are interested, please complete this form and route through both the county and district office by January 31, 2014.
Also - we are still recruiting male chaperones for the 2014 Denver Western Roundup Conference. It is scheduled January 8-12, 2014. If you are interested, please contact Tracy in the State 4-H Office at 405-744-8891 as soon as possible.
NAE4-HA Communications and Expressive Arts task force is excited to host for the second year an "Interpretive Web Exhibition" for 4-H members.
The committee's goal is to expand the opportunity to develop skills, knowledge and career exploration in the areas of communication and expressive arts through 4-H Youth Development efforts.
Our "What do YOU See?" exhibition encourages youth how to think, but not what to think. We want youth to look for ways to observe and interpret their surroundings and then to express their thoughts and/or emotions creatively through writing, music, art, photography, video or some other form of visual medium.
Attached is a copy of the criteria and application. Entries due June 1, 2014.
- National Youth Summit on Healthy Living - January 9-12, 2014
- National Youth Summit on Agri-Science - January 16-20, 2014
- National Youth Summit on Robotics - February 13-17, 2014
The National Youth Summit is a series of national conferences for high school students in 4-H. Participating students advance their skills in different subject areas, meet and learn from industry mentors, and explore possible career paths. All students and their adult chaperone will be taught how to re-teach this material to others in their clubs, schools, and communities. Check it out at http://www.nationalyouthsummit.org/
- Healthy Living http://www.nationalyouthsummit.org/healthy-living-conference/registration-fees/
- Agri-Science http://www.nationalyouthsummit.org/agriscience-conference/registration-fees/
- Robotics http://www.nationalyouthsummit.org/robotics-conference/registration-fees/
The National Security Language Initiative for Youth (NSLI-Y) offers merit-based scholarships to U.S. high-school aged students for overseas study of seven critical foreign languages: Arabic, Chinese (Mandarin), Hindi, Korean, Persian (Tajiki), Russian and Turkish. The NSLI-Y program is designed to immerse participants in the cultural life of the host country, giving them invaluable formal and informal language practice and sparking a lifetime interest in foreign languages and cultures. Applications for summer 2014 and academic year 2014-2015 programs are due November 5, 2013. Visit www.nsliforyouth.org for more information.
The Kennedy-Lugar Youth Exchange and Study (YES) Abroad Program offers scholarships to American high school students to spend the 2014-15 academic year in countries that may include Bosnia & Herzegovina, Egypt, Ghana, India, Indonesia, Malaysia, Mali (semester), Morocco, Oman, South Africa, Thailand, Tunisia, and Turkey. This post 9/11 program focuses on increasing understanding between people in the U.S. and countries with significant Muslim populations. Visit www.yes-abroad.org for more information.
The Congress-Bundestag Youth Exchange Program (CBYX) was established in 1983 to celebrate German-American friendship based on common values of democracy. Secondary school students, ages 15-18, live with host families, attend local schools, and participate in community life in Germany. Young professionals (undergraduates) and high school graduates of vocational studies, ages 18-24, study and participate in practical training. Scholarships are now available for academic year 2014-15. For more information and application deadlines, visit the organization in charge of recruitment for your state at http://www.usagermanyscholarship.org/
The American Youth Leadership Program offers opportunities for American high students and educators to travel abroad on a three- to four-week-long exchange program to gain first-hand knowledge of foreign cultures and to collaborate on solving global issues. Several different organizations implement this program, and each has organized an academic and experiential educational exchange focused on dialogue and debate, leadership development, and community service. Recruitment areas and application deadlines vary, so please check the http://exchanges.state.gov/us/program/youth-leadership-programs website for more information.
For more information on exchanges sponsored by the Bureau of Educational and Cultural Affairs, please visit www.exchanges.state.gov
Save the Date:
February 21st Registration Due February 1, 2014
Reduced Price: $32.50 per person (youth and adult) because of our long-standing partnership with the Science Museum they have generously offered us a reduced rate that saves us $10 per person.
Theme: Star Wars
THEME DESCRIPTION: “Dress as your favorite Jedi Knight, jump to hyperspace to save the princess and head to a galaxy far, far away. Join SMO as we go deep into the science of light sabers and explore the forces of both Isaac Newton and Yoda! May the Forces be with you!”
IMAX Movie: Rescue www.rescue-film.com
More Information Available: http://oklahoma4h.okstate.edu/scitech/brightnights.htm
Every year some of you apply for software grants from ESRI. The end goal is service learning, community partnerships, and useful community mapping projects. This is a great opportunity to make a lasting impact on your youth and community.
Esri is pleased to offer the 2014 4-H GIS Grant again. Please download the application and guidelines from: www.esri.com/4-H.
4-H educators or leaders may apply for ArcGIS online subscription or ArcGIS Desktop software for your club. An ArcGIS online subscription will be an excellent way to extend your 2013 NYSD project into a year of spatial learning and service projects for your youth.
The application is due Dec. 1 , 2013, with delivery in early 2014.
If you are interested and don't know anything about GIS, please remember that each summer we offer a geospatial training designed just for this program.
Please let me know if you or a club volunteer applies. I will need to write a letter of support for your project.
You can see many of Oklahoma's past community mapping projects at: http://oklahoma4h.okstate.edu/scitech/geospatial.htm
Thank you to all the families who submitted their stories about staying at the Ronald McDonald House in Oklahoma City! They were truly inspiring, and I look forward to utilizing them in the upcoming Kids Helping Kids campaign.
Many of you may be wondering when you will receive sign-up sheets and marketing materials for the campaign. I ask for your patience. As you may know, the Kids Helping Kids Campaign is funded by the McDonald's restaurants of Oklahoma. My contact with McDonald's has asked me to hold all materials until November 20 because of funding difficulties. Hopefully all will be well and we will be able to continue this incredible service project for years to come, but I must respect their wishes. Please be on the look out for more information in the coming weeks!
Please inform volunteers to ask new members if they have been a 4-H member in another county or another state. Their membership (ACCESS 4-H Record) must be transferred at the district or state level.
This is a MUST!!! If this step is not taken, it will require a lot of work when the duplication is found in the system. We are currently finding and fixing these duplicates and it takes a lot of time on everyone's part. If you think the person was enrolled in another county, call the district or state office and they can look it up.
- A 4-H Member (as well as parent(s)) and/or Certified 4-H Volunteer transferring membership to a new county will complete an enrollment card in the new county.
- Transfer within the District - The County will send an electronic copy of the enrollment card to the district office. Note in the cover text of the email that the 4-H member is transferring from ___ County to ____ County. Example: Samantha Morris is transferring from McClain to Grady County. Grady County will send an electronic copy of S. Morris’s enrollment card to the SW district office.
- Transfer outside of the District - The County will send an electronic copy of the enrollment card to the state office. Note in the cover text of the email that the 4-H member is transferring from ___ County to ____ County. Example: Samantha Morris is transferring from Ellis to Grady County.
- District/State makes the change and notifies both counties that the switch has occurred.
The Volunteer Enrollment Card and the Volunteer Application Packet for new volunteers have been revised. Both forms are posted at http://agweb.okstate.edu/fourh/edu/vms.htm. The new forms will be less paperwork and the format complements ACCESS 4-H data entry.
Pages 18-21 of the VMS manual has been revised to reflect new procedures for re-enrolling volunteers and accepting applications for new volunteers.
- Volunteer Enrollment Card - completed annually by certified volunteers who met their renewal requirements.
- Volunteer Application Packet used only with someone applying to be a certified volunteer for the first time.
In the summer of 2013 we communicated to all counties that we had gone back to the Oklahoma enrollment year being a School Year. The 4-H programmatic year for Educator Timelines and POW is still the calendar year. We are not going to dwell on the confusion of last fall as we implemented the use of ACCESS 4-H. From this point forward we are working on the SCHOOL YEAR which is what the majority of the counties requested.
School Year being September 1 - August 31.
Recording 2014 Data
Re-enrollment - As of September 1, ACCESS 4-H was set to record any new entry or re-enrollment as a 2014 member/volunteer.
Bulk re-enrollment feature in ACCESS 4-H is no longer operational. You must review each record.
Both 4-H members and volunteers must be re-enrolled annually. Do not re-enroll anyone who you do not collect an enrollment card from. Our new enrollment cards (youth and adult) require signatures. If you used the old card prior to the new one being released, it is okay. Any enrollment from the time the new card was released should be on the NEW form.
No one should enroll any child in 4-H other than the parent/guardian. That includes the county office advancing a child's enrollment in the system without having an enrollment card on file.
All youth should be enrolled in at least one project. If one is not marked on the enrollment card the club leader or Extension office should follow-up with the family.
4-H Program and/or People Records - Oklahoma has traditionally recognized the county fair as the end of the project year. This meaning that the items entered in the fair are the culmination of all project work done during the previous year. With that said, record participation in 2013 county and state fairs as part of the 2013 4-H year.
Any program or project other than the fair starting September 1 will be recorded in the 2014 enrollment records because it is part of a new school year. September 1-August 31, 2014. This includes the approaching Fall District Leadership Conferences.
School Enrichment - Records to be recorded on 2013 ES-237 will include programming done from September 1, 2012-August 31, 2013. For programming conducted between September 1, 2012, and November 1, 2012 (programs which would have been on the 2012 ES-237), do not re-enter them on this year's report. Yes, it is understood this will make some reports a couple of month short, but for everyone's benefit we have to get on a consistent cycle at some point.
The Application and instructions for chartering new clubs are located on the Web at
http://agweb.okstate.edu/fourh/edu/cms.htm. Please review the procedures as new clubs are being formed.
Introducing ACCESS 4-H Enrollment Resources - http://4h.okstate.edu/educators/access-4-h-enrollment
Weekly Tips and Tidbits of Wisdom - a series of weekly tips and tricks for using the online enrollment system Access4-H
Volume 2013 Issue Oct. 4
Volume 2013 Issue Aug. 30
Volume 2013 Issue Aug. 23 Volume 2013 Issue Sept. 6
- Create a New Club
- Process for entering a NEW Club in ACCESS 4-H
- Entering Last Year's Enrollment Cards
- Entering enrollment cards when ACCESS 4-H has rolled to a new year
- Group Management - School Enrichment
- Group Management - School Enrichment including Issue Team programs and After-school Programs Using 4-H Curricula
- Mailing Labels Using 2013 & 2014 Enrollment
- Settings needed to print mailing labels for current members in 2013 or 2014
- New Activity List (2014)
- List of activities and their corresponding mission code for use in Access 4-H
- Matching up members, siblings and parents in ACCESS 4-H
- Project Code Cheat Sheet
- A cheat sheet of new project names and their old names
- Protocol for Transferring Membership
- How To Transfer Membership between counties in Access 4-H
- Recording Registration/Participation in Access 4-H
- Recording Registration/Participation in ACCESS 4-H
- Matching up members and siblings in ACCESS 4-H
Oklahoma 4-H is now implementing the Good Dogs of America merit badge program. This program is a way in which 4-H volunteer club leaders can encourage 4-H members to spend time training and building positive relationships with their dogs. In order to receive badges 4-H members must demonstrate to their 4-H dog club leader that they have mastered the minimum criteria for each badge.
Upon completion of the criteria the volunteer club leader may order badges from the state 4-H office. The badges are iron-on and may be attached to the Good Dogs of America bandana that is also available from the state 4-H office (comes with a 4-H badge).
For more information go to http://oklahoma4h.okstate.edu/events/animal.htm and choose the Good Dogs of America link.
All due dates listed in this publication are the dates that county staff are to have items in the state 4-H office or other designated location. Each county will establish due dates prior to the dates posted here. These dates are set to accommodate things like screening of applications, processing payments, and adequate mailing time. All forms should be submitted through your county Extension office unless otherwise indicated. Forms that require an Extension Educator's signature may not be processed if mailed directly.