2013 State Fair Book

Entomology Boxes and Pins

4-H Field Day @ OSU Vet School Announced

Oklahoma YMCA Youth in Government Model Legislature

Project Y.E.S. (Youth Extension Service)

REMINDER: Tulsa State Fair Scholarship deadline is approaching!

Air Force Military 4-H Newsletter

RAM National Circuit Rodeo

4-H High Adventures Deadline Approaching Soon

Tax Filing and Reporting

Purple Up! For Military Kids

National 4-H History Preservation Program

Science Kits Available for Check Out!

Summer Science Opportunities

4-H Dog Show Opportunities

Pickens Legacy Scholarship Update

4-H Club Management ACCESS 4-H Records



Welcome to 4-H


Focus on Youth

News for OCES staff working with youth.


4-H is a community of young people across America learning leadership, citizenship and life skills.

March, 2013

Dear Educators and Volunteers,

Wow, the forecast is for RAIN! It has been so dry that we were all excited to get a little snow last week. I usually only want snow when I go on a ski trip and I haven’t done that for several years! Even though we are experiencing one of the driest times in our state's history, we are not seeing much about water conservation in the media. In fact I still see people watering established lawns when it is 27 degrees outside, and I am a little confused.

This would an ideal time to consider using some of the 4-H AquaTimes lessons or the "40-Gallon Challenge" with 4-H clubs or in schools to get youth to think about what they can do to better manage our valuable water resources. Too often we think conservation is rationing that we do in the heat of the summer and no other time.

In this issue there is some important information on changes to the 4-H entomology exhibits. Please share this with families in your county who you know do insect collections. This spring and summer would be a good time to have a workshop to introduce the changes to youth who may become interested in entomology as well.

Charles Cox
Assistant Director, 4-H Youth Development
Oklahoma State University

2013 State Fair Book

Information regarding 2013 classes for the state fair is available at http://oklahoma4h.okstate.edu/events/statefair.htm

One of the biggest changes this year is in Entomology. The changes for the exhibits are highlighted below. Make sure to tell those interested in Entomology that the box size is changing. Exhibits that do not meet these guidelines will be disqualified.


  • The exhibits in entomology are planned to be progressively more difficult. The specific age of exhibitors does not appear in the entomology section for this reason. Refer to 4-H Entomology Member Guides 1-6 for more detail regarding fair exhibits. Note: Fair book exhibit list overrides member guides.

  • A 4-H member may enter only one insect exhibit in Entomology (first year through fifth year), and there is no limit on the number of exhibits per county. Exhibits in the first through fifth year are allowed a maximum of five (5) foreign and/or out-of state collected insects. (No restrictions on self-determined exhibit.) All insects must be mounted on standard insect pins which can be purchased from the state 4-H office. Each insect should be identified by its common name using the correct spelling. A typed master list indicating the scientific order and common name of each specimen should accompany the display. The master list document is located at http://oklahoma4h.okstate.edu/events/statefair.htm. In addition, a pinned mothball should be included to preserve the specimens.

  • Exhibit collections for classes 1 through 5 are allowed a maximum of five (5) foreign and/or out-of-state collected insects.

  • Exhibits in Classes 2-5 must be in insect display boxes measuring 19" x 16.5" x 3". This is the size of a Cornell University Drawer. These boxes can be purchased at http://www.bioquip.com/search/DispProduct.asp?pid=1012AM or made using the pattern available at http://oklahoma4h.okstate.edu/events/statefair.htm. Boxes that are not this size will be DISQUALIFIED. At least one-third of the specimens in any collection must have been collected during the current project year.

  • Information regarding insect collection can be found at http://entoplp.okstate.edu/4H-FFA/index.html

  • Ribbons will be placed on the top ten (10) in each class. Only 1st-5th place exhibits will be displayed or as space allows.

  • Premiums will be paid on the top five in each class (except for class 6) as follows:

    1st-$5; 2nd-$4; 3rd-$3; 4th-$2; 5th-$1


  1. First Year - The exhibit shall consist of 25 adult insects (representing at least 5 orders) which are displayed in a Folding Insect Storage Box 9"x 13"x 2.5". This box can be purchased in bulk at http://www.bioquip.com/search/DispProduct.asp?pid=1002F or individually from the state 4-H office. Cover with plastic wrap or rigid plastic. Nine- and ten-year old exhibitors entering Class One may be allowed to enter Class One a second year, if the exhibit did not place in the top five at the state fair the previous year, as long as modifications are made to the exhibit.

  2. Second Year - The second year exhibit shall consist of 40 adult insects (representing 8 to 10 orders) which are displayed in the standard insect display box as indicated above.

  3. Third Year - The third year exhibit shall consist of 50 adult insects (representing 10 to 12 orders) which are displayed in the standard insect display box as indicated above.

  4. Fourth Year - The fourth year exhibit shall consist of 75 adult insects (representing 12 to 14 orders) which are displayed in the standard insect display box as indicated above.

  5. Fifth Year and Beyond - The exhibit shall consist of 100 adult insects (representing 14 to 18 orders) which are displayed in thestandard insect display box as indicated above. There is no limit on the number of years this class may be entered, if exhibit has additions or major modifications.

  6. Self-Determined Entomology Exhibit/Collections - Designed to allow exhibitors to prepare displays indicating expanded interest beyond the requirements of collections exhibited in previous years. Exhibits should be of an educational nature, attractive in design and easy to understand. A written report explaining the nature or purpose of the project must accompany the exhibit. Participants in this class are also allowed to have an entry in one of the first through fifth year classes. There is no limit on the number of years that one can enter the advanced class. Exhibitors can continue to exhibit in the self-determined class as long as new exhibits are entered or if major revisions are made on a previous exhibit.


  • Only one exhibit allowed in each class per individual. However, counties may have more than one exhibit per class.

  • Honey should be placed in colorless, one-pint honey jars or standard, colorless one-pint fruit jars such as those made by Kerr, Ball, Mason, etc. Other types of jars will be rejected. Jar covers should be new, if possible, and should be screwed on tightly to prevent leakage. There should be 1/4"-1/2" air space below the lid.

  • Honey should be clear and free from foreign particles.

  • Chunk honey should be perfectly capped and free from stains, bee-bread and finger prints. Edges should be clean-cut, not ragged. One piece only in each jar, as wide as jar mouth will permit and long enough to extend from the bottom to the top without jamming.

  • Labels should be neat and plainly-written or printed.

  • Ribbons will be placed on top ten in each class.

  • Premiums will be paid on the top five in each class, as follows: 1st-$5; 2nd-$4; 3rd-$3; 4th-$2; 5th-$1

  • Comb Honey, one pint jar

  • Extracted Honey, one pint jar

Tracy Beck

Entomology Boxes and Pins

Small orders of the first year box and insect pins can be purchased from the state 4-H office. Costs will be as follows:

To order, please call Amanda Kindschi at (405)744-8887

Tracy Beck

4-H Field Day @ OSU Vet School Announced

Oklahoma State University Center for Veterinary Health Sciences is hosting a 4-H Field Day on the Stillwater campus June 7, 2013.

This will be an opportunity for 4H members (9th grade and up) to:

  • Tour OSU Veterinary School facilities and campus landmarks
  • Meet and learn from OSU faculty
  • Begin developing relationships with faculty and student mentors

Topics will include:

  • A look at veterinary clinical science
  • Careers in veterinary medicine
  • Requirements for admission to veterinary school
  • Special programs for rural students
  • Financial aid programs and considerations

Advance registration is required.

Oklahoma has some great new programs for potential veterinarians, especially those from rural communities or those wishing to pursue mixed or food animal practice. Unfortunately many students do not become aware of them until it is too late to take advantage of them!

More details will be provided soon. For now please make a note of the date on your calendar and begin spreading the word to 4-H members with a potential interest.

For more information contact Dave Sparks, DVM or Cheryl Ford at 918-686-7800.


Oklahoma YMCA Youth in Government Model Legislature

Four-H is once again invited to participate with schools in this program designed to introduce your students to researching a topic, writing a bill and debating a bill in the Oklahoma House Chambers. Students will have the opportunity to come to the state capitol and present and debate their bill in a House Committee Room and then have the opportunity to present their bill on the floor of the House Chambers later in the day. Awards will be given to the top written bills and the presentation of bills at the end of the day. Students will sit and use the actual desks of the state legislators. No other middles school students have this opportunity. More details are attached, along with a sign-up sheet. Representative Joe Dorman has once again offered to work with 4-H teams who wish to become involved.

Charles Cox

Project Y.E.S. (Youth Extension Service)


I have been privileged over the past couple of years to help guide the development of Project Y.E.S (Youth Extension Service). This program, funded through the USDA/DOD Military Family Partnership, is helping to develop our next generation of professionals for public serving careers, including, but not limited to: Extension, state agencies, military family programs, non-profits, etc. Now going into our second year, our college interns receive incredible leadership and facilitation training as they prepare to serve as facilitators for youth development programs we conduct for military youth on weekends as one or more of their parents prepare for deployment. (See attachment for more details.)  Last year, we served over 6,100 youth in events conducted across the nation, and we anticipate more this year. 

I have attached a one-page overview of the program and the internship opportunities. We annually hire 20-24 college interns from across the United States. I know you have some very talented students in your undergraduate and graduate programs who would enjoy this exciting learning experience as a compliment to the educational experiences they are getting at your institution.

Please take a few minutes to review the attachment and pass it along to students that you believe would be interested. It is a great learning/work experience, an opportunity to travel on weekends and a chance to earn some extra money.

Please direct your questions regarding this program to J.C. Johnson (james_johnson@ncsu.edu).  J.C. serves as our Project Director and does an incredible job of mentoring and guiding our interns through their internship. I also encourage you to go to our web site at:  http://militaryfamilies.extension.org/yes-intern-program/

Thank you for taking time to consider this opportunity for the great students you work with everyday!

Marshall Stewart, Ed.D
Associate Director, NC Cooperative Extension Service, 4-H & FCS
Special Assistant to the Dean
NC State University, College of Agriculture and Life Sciences
120 Patterson Hall
Raleigh, NC 27695
919.515.1681 (office)

REMINDER: Tulsa State Fair Scholarship deadline is approaching!

Scholarship applications are due postmarked by March 1, 2013. The scholarship program is designed to further the education of those 4-H and FFA students who have participated in the Junior Livestock program at least once during the last five years and who are in their senior year of high school.

Attached is an editable version of the scholarship application. You can also find the application on our website, http://www.tulsastatefair.com/youthscholarships/index.cfm.
Description: shadowTop

Kara Eschbach, Agribusiness Show Coordinator, (918) 744-1113, ext. 2012

Air Force Military 4-H Newsletter

Hello 4-H Military Liaisons and Military Partners,

Attached please find the first edition of the Air Force 4-H Partnership newsletter that highlights 4-H resources to assist with youth programming opportunities, staff development and family support. Please share the newsletter with your 4-H state leaders, county agents and installation staff in your state.

The AF 4-H newsletter will be published regularly to share resources, events and ideas to help strengthen the partnership and foster communication between AF and 4-H partners. If you have highlights or success stories to share, please feel free to send them to me and they will be included.

Thank you for all of your work to support military youth and families through the 4-H Partnership. If you have any questions, please let me know and thank you for your support.

David Brittain

Jeff Sallee

RAM National Circuit Rodeo

It is once again time for the rodeo to come to OKC. This year your club can use this event as a fundraiser, or you can just buy discount tickets and have them available for families in your county. Essentially, you will buy 50 tickets for $6 each and then can resell them for up to $11 each. A flier is attached, and we will also be sending info out to the county offices very soon, as we have it.

Charles Cox

4-H High Adventures Deadline Approaching Soon

DSC_0076.JPGThe 2013 4-H High Adventure Backpacking Program offers 4-H youth the opportunity to learn and practice outdoor skills in backpacking, camping, compass/map reading, outdoor cookery and teamwork. The purpose is to develop character and integrity in young people through the teaching of teamwork, leadership and outdoor skills. It also allows them to share their knowledge and skills with others. Experiencing the challenge of the out-of-doors, participants grow personally, developing an understanding of themselves and their limitations. Involvement in the program instills a new respect for the natural environment and helps participants develop those key life skills. It is a comprehensive education program that encompasses many 4-H project areas and develops in young people an appreciation for and respect of the outdoors, animal life and other areas of nature.

The cost of the 4-H High Adventures program is $630 which includes the following:

  • a one-day training on March 30, 2013, for participants and at least one parent/guardian
  • a weekend camping and backpacking training for the High Adventure participants on April 26-28, 2013
  • a 7-day trip to the Pecos Wilderness area in New Mexico June 24-30, 2013.
  • tents, cooking equipment, food while camping, high adventures t-shirt and other necessary crew gear

The Pecos Wilderness Northeast of Santa Fe, New Mexico is located in both the Carson and Santa Fe National Forests and encompasses approximately 230,000 acres. Youth must be 14 years of age by January 1, 2013. A $210 deposit must be received by the Oklahoma State 4-H Office by March 22, 2013. For more information and application, contact Steve Beck or Kevin Allen or go to http://oklahoma4h.okstate.edu/events.

Steve Beck

Tax Filing and Reporting

For most counties and clubs this message does not require any action. However if you are one of the counties below that as a county group or who has clubs with foundations, you need to pay attention to the document that applies to your situation. For those who have not ever organized your 501(c)(3) you may need to work with a tax professional to complete your filing and reporting.

Attached you will find questions and answers to the most frequently asked questions related to the tax exemption process and tax filing requirements. One document is for those states or counties who have opted to transition their tax exemption to an umbrella organization, and the other document is for those who have opted to transition their tax exemption to a central organization. Please use the document that is appropriate for your situation.

Umbrella Organization: A 501(c)(3) or government entity that provides tax exemption status for its activities. An umbrella organization does not hold a group exemption number.

This is the model that applies to clubs that moved their funds to the agency fund. You are now part of a government entity (OSU). The clubs do not have individual exempt status, but OSU does, so when their purchases are made through the agency fund, they are tax exempt. Likewise, the account can receive funds on behalf of the clubs who are within the agency fund and thus part of the government entity.

A club should not need a letter from the county office, and as a CED you should not just issue letters telling a volunteer or club they are tax exempt, because the exemption is held by the university and does not apply to individuals. If a club is seeking a grant of over $2500 it would do so through Ag Sponsored Programs or the 4-H Foundation. If receiving a significant gift, that too could be done through the 4-H Foundation or considered on an individual occurrence.

Of the counties listed below who said they were creating foundations or moving money into a foundation, unless the foundation applied for and got a group exemption number GEN, you too are functioning as an umbrella and need to report accordingly.

Central Organization: A legal entity that is the parent organization in a group exemption and exercises general supervision or control over its subordinate organizations. 

Some of the counties below said you were doing this and would need to report accordingly. Counties who reported having a foundation, creating a foundation, or moving under an existing foundation or with clubs within the county who are not part of the agency fund with their own 501(c)(3):

Caddo, Canadian, Cleveland, Craig, Garfield, Harper, McCurtain, Oklahoma, Ottawa, Rogers, Sequoyah, Stephens, Tulsa

Charles Cox

Purple Up! For Military Kids

April marks the nation's "Month of the Military Child," a time to honor youth impacted by deployment. In celebration, the Oklahoma 4-H Program and Military Partners, invite you to join us to "Purple Up! For Military Kids."

Purple is the color that symbolizes all branches of the military, as it is the combination of Army green, Coast Guard blue, Air Force blue, Marine red and Navy blue. OMK hopes everyone will take this opportunity to appreciate and celebrate these young heroes.

We are encouraging everyone across the state of Oklahoma to wear purple on Monday, April 15th, as a visible way to show support and thank military children for their strength and sacrifices.

Oklahoma 4-H is challenging all county 4-H clubs to organize a Kid's Kamp Scholarship fundraiser for military youth. The cost to attend Kids Kamp is $100/youth, but any amount will be greatly beneficial. The club that raises the most money will be recognized at Round Up and receive a STANDING OVATION for their hard work.

For More information visit www.oklahoma4h.okstate.edu/purpleup/


Carrie Winslett

National 4-H History Preservation Program

The history of 4-H is one of the most significant and far-reaching stories in America: a story of youth education, community pride and responsibility, personal leadership, and volunteerism. Truly unique - born at the grassroots level and involving special public-private partnerships at the local, state and national levels - it represents the very essence of America's growth.

Over a century since it began, 4-H continues to thrive and expand today as one of America's foremost youth development initiatives. While constantly continuing to change in support of the evolving needs of young people today, most of the original concepts and philosophies - the proven strengths - remain unchanged.

There is no better guide toward our future than to learn from and build upon our past. The primary purpose of this 4-H History Preservation website is to provide a central resource on 4-H history, particularly at the national level.


For more information see the latest edition of the newsletter.

Jeff Sallee

Science Kits Available for Check out!


As you plan your spring, summer, and fall I wanted to remind you that we have many, many resources for check out in the state 4-H office. Just a few are:

Lego Robotic Kits
GPS Units
Flip Cams
Digital Camera
Water Quality Kits
Science Experiments
Power of Wind

And the list goes on and on. Even if you have a specific need, maybe we can pull something together for you!

All of these kits are appropriate for club and school enrichment. I am also working on a Science Evaluation that can be used with these resources.


So go check them out and then call or email jeff.sallee@okstate.edu to check them out!

Summer Science Opportunities

2013 Summer Science Opportunities

4-H Science Lab - Biotechnology Registration Form

4-H Science Lab - Entomology Registration Form

4-H Forensics Registration Form

4-H STEM Institute Registration Form

Jeff Sallee

4-H Dog Show Opportunities

Dog club participants will have the opportunity to participate in two upcoming shows. Muskogee County is hosting the NED Dog Show. This show is open to all 4-H members from across the state. 4-H divisions at this show will include Showmanship, Agility, and Obedience. The fun match in the afternoon will include Rally and Agility and is open to 4-Hers, parents, friends, supporters, and everyone else.

Show Date: April 20th.

Location: Muskogee Fairgrounds

The flyer and registration materials for the 4-H Dog show will be posted on http://oklahoma4h.okstate.edu/events/animal.htm.

Also, Tulsa county 4-H is hosting a 4-H dog show on June 8th, so save the date and watch for more details.

Steve Beck

Pickens Legacy Scholarship Update

We have had an amazing response to our first year of offering the Pickens Scholarship Program! I have received 29 applications from members in 18 different counties, and after glancing at each form, I'm glad I'm in charge of the program and not a judge! Thank you so much for promoting the program in your counties. I look forward to an even better selection next year!

Suzanne Simpson

4-H Club Management ACCESS 4-H Records

We are currently reviewing the data in the "Clubs" section of the 4-H ACCESS database and comparing it to our Club Charter records. D. Stevenson has been very diligent in bringing our "Charter" records up to date.

In the process, we have learned of some idiosyncrasies of the ACCESS 4-H system and are looking to make sure all the necessary boxes are marked in an effort to be sure all youth are being counted in the ES237 reporting process.

District by district appointments will be scheduled with the county educator and support staff via remote access and a scheduled conference call to amend records.

Efforts are currently focused in the SE district. A review is underway with the counties in the SW district.

In the meantime -

  • Do not enter any new clubs in ACCESS 4-H without first submitting the "Application for Charter." The current form is located http://oklahoma4h.okstate.edu/edu/cms.htm.
  • Continue to enter your 2013 enrollment.
  • If you still have a club named “Import Club” go file by file (person by person) and make sure each youth/volunteer has been associated with the appropriate club in the respective years 2012 and/or 2013 . Once that has been done delete the name from the Import Club.

If the youth or volunteer DID NOT re-enroll in 2012 or 2013 DO NOT delete the file. It has not been determined how we are going to retain these records.

  • Make sure your club leader(s), project leader(s), volunteer(s) are associated with the correct club(s) and include an email address for the volunteer.

Reference Tool - A committee represented by personnel in each district is assisting in the development of a reference tool for entering data into ACCESS 4-H. The reference tool will guide county offices where to report the youth development efforts taking place in Oklahoma counties.

Karla Knoepfli


All due dates listed in this publication are the dates that county staff are to have items in the state 4-H office or other designated location. Each county will establish due dates prior to the dates posted here. These dates are set to accommodate things like screening of applications, processing payments, and adequate mailing time. All forms should be submitted through your county Extension office unless otherwise indicated. Forms that require an Extension Educator's signature may not be processed if mailed directly.