Focus on Youth
News for OCES staff working with youth.
4-H is a community of young people across America learning leadership, citizenship and life skills.
Dear Educators and Volunteers,
Wow, July is an action packed month! Between Parent Volunteer Conference, camps, Big-3 and Roundup, some of you are probably more familiar with Stillwater than your own hometown! We appreciate all you do to make things happen for the good of young people and their families! It has not only been a busy month but also a wet one, which means that during Roundup we will be hot and sticky! The staff and young people working on Roundup have put in a good deal of time and effort in trying to provide a fun and educational experience and hopefully a fairly cool one. This year most of the events will be indoors and should be lots of fun!
After OAE4-HA, plan to take a few days off before school gets going again! Thanks again for all you do!
Assistant Director, 4-H Youth Development
Oklahoma State University
Do you have a group that would like to do an interactive exhibit to show off its project? If so, consider having the group do an interactive exhibit at the Oklahoma State Fair. Attached are the application form and the guidelines. For more information, please contact me at email@example.com
This year, we have the opportunity for individuals or groups to do interactive food demonstrations. They will be 30 minutes in length, which will include prep and cleanup. The dates are Sunday, September 15, from 10 am-noon and then on Wednesday, September 18, from 6-8 pm. If you have someone or a group that is interested, please email me at firstname.lastname@example.org
A committee of county support staff and county educators provided leadership in determining what activities and projects are needed to populate the "Activity" and "Project" drop down menus in ACCESS 4-H. The team was extremely productive and effective in developing the list submitted to national.
National is currently populating a menu uniquely for the OK reporting system. It should be ready by the first of August. We ask that all counties postpone or suspend entering summer programming or school enrichment until further notice.
Everyone's time is valuable, and we want to avoid anyone having to make corrections or re-enter data. Once the fields are populated we will conduct online in-service.
In establishing a new community or project club, be sure to provide the form and follow the procedures outlined in Appendix 1, page 35, of the Club Management System Manual (CMS). The form is titled "Request for Official Approval for Establishment of a 4-H Club." Submit the form (original or electronic) Charter Application form to the State Office and we will activate the ACCESS 4-H "Charter Pending" button.
When the following criteria have been met:
- Membership, leadership and basic structure are confirmed;
- Civil Rights Compliance card is signed;
- Volunteers have completed the certification process; and
- Youth are enrolled (pg 17 of CMS)
the state office will issue the Charter and letter from USDA and switch the club from "Charter Pending" to "Chartered" in ACCESS 4-H. If either of these buttons is not turned on, the membership of the club will not show up in any end of year reports to federal.
A charter is perpetual until the club ceases to function, does not meet the Oklahoma criteria for a charter club (pg 23 of CMS) or the USDA Secretary of Agriculture changes.
It is the county educator's responsibility to annual review, with club leadership, the criteria for maintaining a charter. Complete the “Club Charter Renewal" form (Appendix 9, pg 102 CMS) and document on the form any counseling conducted with club leadership.
If a club fails to meet the criteria after due effort has been made to counsel, train and educate club leadership and membership, the charter will then be revoked. Only chartered clubs are authorized to use the 4-H name and emblem. When a club is dissolved any funds held by the club/school become the property of the county 4-H program.
The most current copy of the Club Management Guide and all forms are posted at http://oklahoma4h.okstate.edu/edu/cms.htm.
It's time for to sign up for Septemberfest 2013! This annual event on the lawn at the Governor's Mansion is a family-oriented, free festival that features all kinds of activities for youth. The audience is primarily urban, and more than 20,000 people typically attend! This is an excellent way to spread 4-H to a broader audience in a fun, cost-effective way.
This year, Septemberfest will take place on Sept. 7 from 10 a.m. - 4 p.m. Each year we have participated in the event, we have had 4-H'ers from across the state coordinate various activities at the Oklahoma 4-H display. We'd like to invite youth 12 to 19 years old to join us in sharing the educational and fun activities they have learned through project-related, hands-on activities or demonstrations. We'd like the activities and projects to be pertinent to an urban audience and peak their interest in the 4-H program. Project work related to dog club activities, entomology demonstrations, robotics, science and technology, and healthy living would be excellent, but we are open to other ideas.
Each participant will be asked to conduct his or her activity repeatedly during a two-hour period. Remember that families will want to see many exhibits, so they won't stay in one place too long. Plan activities that can be completed in a few minutes. The time periods include:
9:00 a.m. to 12:00 p.m. (actual shift is 10-12, but set up starts at 9:00 a.m.)
12:00 p.m. to 2:00 p.m.
2:00 p.m. to 4:00 p.m.
It is imperative that 4-H members and families follow through with this commitment once they register for a time slot. Interested parties may complete the attached form and return it no later than August 19 to the state 4-H office via email, mail or fax. Participants will receive written confirmation and further instructions. Feel free to contact me for more information related to this event!
After numerous comments regarding confusion about the enrollment and the age or grade level of members, we have changed the defaults in the system in an effort to make things fit what you most need as far as data from Access.
The 4-H year is still based on a calendar year, and for most events the age is the child's age BEFORE January 1 (December 31). Kids you enroll now (after August 1) are enrolling for 2014, so if you want to count them on the 2013 ES-237 you must also enter them in the system as a 2013.
Program Year Changes On:
October 01 (on 10/1/2013, the program year will change to 2014)
Re-enrollment Begins on August 01 (on 8/1/2013, reenrollment will begin for program year 2014)
4-H Age is age on:
Kindergarten Birthday Cutoff:
5 years old by September 01
Max Youth Age Cutoff:
19 years old on January 01
Karla continues to work with county staff on Acess issues so if you have questions please feel free to send her a message or give her a call.
We have a continuing opportunity from the National Science Foundation for Free Science kits to pilot test the new TechXcite Engineering curriculum. If you are interested in these exciting materials and free supplies, email email@example.com and I will tell you about the program. All they really ask is for you to teach two modules to at least 40 youth preferably middle school age and follow the evaluation procedures. Online training is also available.
TechXite provides activities across a wide range of technologies in order to offer opportunities for middle school students to explore aspects of engineering that are most exciting to them. Modules include topics of biomedtech, wireless communication, and solar energy. Future topics are expected in architecture, digital imaging, gis/gps, and transportation.
Curriculum is available online http://techxcite.pratt.duke.edu/ This link will take you to the complete curriculum along with video explanations.
Oklahoma 4-H is in the process of developing these kits for checkout and evaluation. Modules Include:
- Bionic Arm
- Solar Oven
- Wireless Burglar Alarm
- Solar Car
- Rainwater Harvesting
- TV Remote Control
- Quest for Speed
The state 4-H office has a wealth of science kits available for you to use as you plan your upcoming year. These kits are perfect for club and school enrichment. Check the attachment or go to: http://oklahoma4h.okstate.edu/scitech/ScienceKits.html
All due dates listed in this publication are the dates that county staff are to have items in the state 4-H office or other designated location. Each county will establish due dates prior to the dates posted here. These dates are set to accommodate things like screening of applications, processing payments, and adequate mailing time. All forms should be submitted through your county Extension office unless otherwise indicated. Forms that require an Extension Educator's signature may not be processed if mailed directly.